A Studio Ninja alternative with galleries included
Studio Ninja is a photography CRM priced in pounds, with Xero and QuickBooks integrations, but no client galleries, so you pair it with a tool like Pic-Time or ShootProof. Caloreel includes galleries and a print store. As of October 2026, Studio Ninja Pro is £20 a month; Caloreel Studio is £20 including VAT.
Facts checked 13 October 2026 · sources below
Caloreel
Studio
£20a month, VAT included
- Storage
- 1 TB
- Client galleries
- Yes
- CRM
- Yes, built around households
- Store fee
- 3% of print and download sales
- Branding
- None, on every plan
Studio Ninja
Pro
£200a year
- Storage
- No galleries
- Client galleries
- No
- CRM
- Yes
- Store fee
- None
- Branding
- n/a
What actually
differs.
The points that change the decision, including the ones where we lose.
Galleries in the same product
Studio Ninja has no client galleries; it integrates with Pic-Time and ShootProof. Caloreel includes galleries, downloads and a print store on both plans, on the same client record as the contract and invoices.
Same headline price, different contents
As of October 2026, Studio Ninja Pro is £20 a month (£200 a year) with three users, unlimited jobs, three booking forms and automations. Caloreel Studio is £20 a month (£200 a year) including VAT, with 1 TB of gallery storage, two seats and every feature.
Plan limits
Studio Ninja Starter, at £13 a month, is limited to five active jobs with no booking forms or automations, and Master at £29 adds unlimited users and three brands. Caloreel has no feature differences between plans; Unlimited adds storage, seats, video hours and priority support.
Accounting integrations
Studio Ninja connects to Xero and QuickBooks, which helps if your bookkeeping lives there. Caloreel doesn't sync with either, though it does have a read-only role for your accountant.
Couples on one record
In Caloreel a client is a household of one or more contacts. Both partners share one record, a contract can require both signatures, and invoices and reminders reach every billing contact.
Who should choose which.
Choose Studio Ninja if
- You keep your books in Xero or QuickBooks and want the CRM connected.
- You already use Pic-Time or ShootProof and want a CRM that links to it.
- You run up to three brands and want Master's multi-brand option.
- You have more than five people who need access; Master has unlimited users.
Choose Caloreel if
- You want galleries and a CRM on one subscription instead of two.
- You book couples and want both partners on each contract and invoice.
- You want booking pages with Google Calendar and Meet links on the entry plan.
- You want gallery storage included, with 1 TB on Studio.
Every plan,
side by side.
Prices as published by each company. We don't convert currencies, and like-for-like features differ, so read the notes too.
| Feature | Per month | Billed yearly, per month | Storage | Store fee | Platform branding |
|---|---|---|---|---|---|
| Caloreel | |||||
| Caloreel Studio | £20 incl. VAT | £16.67 (£200/yr) | 1 TB | 3% of sale | None |
| Caloreel Unlimited | £45 incl. VAT | £37.50 (£450/yr) | Unlimited (fair use) | 3% of sale | None |
| Studio Ninja, as of October 2026 | |||||
| Studio Ninja Starter | £13 | £10.83 (£130/yr) | n/a | None | n/a |
| Studio Ninja Pro | £20 | £16.67 (£200/yr) | n/a | None | n/a |
| Studio Ninja Master | £29 | £24.17 (£290/yr) | n/a | None | n/a |
- Studio Ninja: A photography CRM for enquiries, bookings, contracts and invoices. No client galleries.
- Studio Ninja: Starter is limited to 5 active jobs with no booking forms or automations.
Competitor prices and terms checked on 13 October 2026 from each company's public pages. They change often: check the source before you decide. Prices in USD unless shown in pounds; Caloreel prices include UK VAT.
Moving
across.
Most studios switch between seasons, a few galleries at a time. Here's the order that works.
A bigger move? Email support@caloreel.com and we'll help you plan it.
- 01
Export your Studio Ninja clients
Export your client list from Studio Ninja as a CSV and import it into Caloreel.
- 02
Move your contract wording
Paste your contracts into Caloreel templates and add merge fields for names, dates and venue. Set up your payment schedules and questionnaires to match.
- 03
Finish live jobs where they are
Contracts awaiting signature and payment plans already running are best finished in Studio Ninja. Start new enquiries in Caloreel.
- 04
Bring your galleries across
Upload gallery folders from your computer; galleries shot more than a year ago go straight to cheaper cold storage. Email us if you'd like help planning a larger move.
Questions,
answered.
Does Studio Ninja have client galleries?
No, as of October 2026. It integrates with gallery platforms such as Pic-Time and ShootProof, so you run a second subscription for galleries. Caloreel includes galleries and a print store on both plans.
Is Studio Ninja Pro the same price as Caloreel Studio?
The headline price is the same: as of October 2026, Studio Ninja Pro is £20 a month or £200 a year, and Caloreel Studio is £20 a month or £200 a year including VAT. Check whether VAT is added at Studio Ninja's checkout. Studio Ninja Pro has three users and no galleries; Caloreel Studio has two seats, 1 TB and galleries.
Does Caloreel integrate with Xero or QuickBooks?
No. If your bookkeeping depends on a Xero or QuickBooks link, Studio Ninja has one. Caloreel offers a read-only role for your accountant instead.
Can I import my clients from Studio Ninja?
Yes. Export your client list from Studio Ninja as a CSV and import it into Caloreel. Upload your gallery folders separately, and email us if you'd like help planning a larger move.
How long are the free trials?
As of October 2026, Studio Ninja offers a 7-day trial. Caloreel's trial is 14 days with every feature and no card needed.
Try it beside what you use now.
Run Caloreel alongside Studio Ninja for fourteen days, with every feature switched on and no card.