Free templates for photographers.

Wedding Photography Agreement

Agreement reference: [REFERENCE]

Date of agreement: [DATE]

Parties

The Photographer: [STUDIO NAME], the trading name of [LEGAL NAME OR COMPANY NAME AND NUMBER], of [BUSINESS ADDRESS]. Email: [EMAIL]. Telephone: [PHONE]. VAT number (if registered): [VAT NUMBER]. In this agreement, "we", "us" and "our" mean the Photographer.

The Clients: [CLIENT 1 NAME] and [CLIENT 2 NAME], of [CLIENT ADDRESS]. Emails: [CLIENT 1 EMAIL] and [CLIENT 2 EMAIL]. In this agreement, "you" and "your" mean both of you. Each of you is responsible for all of your obligations under this agreement, including paying the full fee, not just half of it.

1. Your wedding

2. Your package

2.1 You have booked our [PACKAGE NAME] package, which includes:

• [NUMBER] hours of continuous photography on the wedding day, from approximately [START TIME] to [END TIME];
• [SECOND PHOTOGRAPHER DETAILS, OR DELETE];
• a planning consultation by [VIDEO CALL / IN PERSON] around [NUMBER] weeks before the wedding;
• [ENGAGEMENT SESSION DETAILS, OR DELETE];
• a private online gallery of edited photographs (clause 11);
• [ALBUM OR PRODUCT DETAILS, OR DELETE].

2.2 You may change the start and finish times, keeping the same total hours, by telling us in writing at least [14] days before the wedding.

2.3 If we can stay longer on the day, extra coverage is [HOURLY RATE] per hour or part hour, payable within [14] days.

3. Fees

Photography Session Agreement

Agreement reference: [REFERENCE]

Date of agreement: [DATE]

Parties

The Photographer: [STUDIO NAME], the trading name of [LEGAL NAME OR COMPANY NAME AND NUMBER], of [BUSINESS ADDRESS]. Email: [EMAIL]. Telephone: [PHONE]. In this agreement, "we", "us" and "our" mean the Photographer.

The Client: [CLIENT 1 NAME] [AND [CLIENT 2 NAME]], of [CLIENT ADDRESS]. Email: [CLIENT EMAIL]. [IF BOOKING FOR A BUSINESS: on behalf of [BUSINESS NAME AND ADDRESS].] In this agreement, "you" and "your" mean the Client and, where two people sign, both of them.

1. Your session

2. What is included

2.1 Your [PACKAGE NAME] package includes:

• a session of up to [DURATION] at the location above;
• [NUMBER] edited photographs delivered in a private online gallery, [OR: a viewing and ordering appointment];
• [PRODUCTS, PRINT CREDIT OR OTHER ITEMS, OR DELETE].

2.2 Extra photographs, prints and products can be bought from your gallery or our price list.

3. Fees and payment

3.1 The total fee is [FEE]. [CHOOSE ONE: This includes VAT at the standard rate. / We are not registered for VAT, so no VAT is charged.]

3.2 Your session is reserved once we have received this signed agreement and the booking fee of [BOOKING FEE]. The booking fee is part of the total fee, not an extra charge. It covers holding the date for you and the preparation we do before the session.

3.3 The balance of [AMOUNT] is due [ON OR BEFORE THE SESSION DATE / WITHIN [NUMBER] DAYS OF OUR INVOICE]. You can pay by bank transfer to [ACCOUNT DETAILS] or by card using the link on your invoice.

Invoice

Charges

[IF NOT VAT-REGISTERED: delete the VAT rate column and VAT line, and add "No VAT is charged because [STUDIO NAME] is not registered for VAT." US: replace the VAT line with sales tax at your state and local rate, if applicable.]

Payments received

| Payment | Date received | Amount |

Wedding Photography Questionnaire

For: [PARTNER 1 NAME] and [PARTNER 2 NAME]

Wedding date: [WEDDING DATE]

Please return by: [DATE, FOR EXAMPLE 4 WEEKS BEFORE THE WEDDING]

Thank you for taking the time to fill this in. Your answers help us plan your day, so that on the day itself we can photograph it rather than ask questions. Answer what you can, skip anything that doesn't apply, and let us know if anything changes. If a question is easier to talk about than write down, just put "call me" and we will.

1. About you both

How would you like to be described in your gallery and captions (for example "Sam and Alex", "the couple" or "the newlyweds")?

Answer: ____________________

2. Key people

Beyond your wedding party, who are the people you most want photographed? For example grandparents, godparents, a best friend or someone travelling a long way. Please tell us how we'll recognise them.

Who is in your wedding party (for example best people, bridesmaids, groomsmen, ushers, flower children and ring bearers)?

Answer: ____________________

Family Session Questionnaire

Family: [FAMILY NAME]

Session date and time: [DATE AND TIME]

Please return by: [DATE]

Thank you for booking your session. These questions help us plan it around your family, so everyone, especially the little ones, enjoys it. Answer as much or as little as you like, and if anything is easier to talk through, just put "call me" and we will.

1. Who's coming

Please list everyone who'll be in the photographs, including anyone joining for part of the session.

Who is our main contact for the session?

Name, mobile and email: ____________________

2. Pets

• No pets are joining us.
• Yes. Name, type and temperament: ____________________

If a pet is coming, who can look after them when they're not in the photographs?

Answer: ____________________

3. Location

Where would you like your session?

Wedding Day Photography Timeline

[CHOOSE THE VERSION THAT MATCHES YOUR COVERAGE, ADJUST THE TIMES AND DELETE THE OTHERS. ALL THREE ASSUME A 14:00 CEREMONY WITH THE RECEPTION AT THE SAME VENUE. IF THE RECEPTION IS ELSEWHERE, ADD THE JOURNEY AFTER CONFETTI.]

6 hours of coverage: 12:30 to 18:30

Six hours covers the end of preparations to the speeches. To include the first dance, add an hour or more, or hold it straight after the meal.

8 hours of coverage: 12:00 to 20:00

Model Release

Release reference: [REFERENCE]

Date: [DATE]

Parties

The Photographer: [PHOTOGRAPHER NAME], trading as [STUDIO NAME], of [BUSINESS ADDRESS]. Email: [EMAIL]. Telephone: [PHONE]. "We" and "us" mean the Photographer and anyone we license within the uses you choose.

The Model: [MODEL FULL NAME], of [MODEL ADDRESS]. Email: [MODEL EMAIL]. Date of birth (if under 18): [DATE OF BIRTH]. "You" means the Model.

1. The shoot

In this release, "the Photographs" means the photographs of you taken at this shoot.

2. Your permission

2.1 You give us permission to use, publish and reproduce the Photographs, in any medium, for the uses you tick below. Please tick each use you agree to:

• Portfolio: our printed portfolio, exhibitions and award entries
• Website: our website and blog
• Social media: our own social media accounts
• Editorial: magazines, newspapers, books and online articles
• Advertising and commercial use: advertising and promotional material for us [AND [CLIENT NAME]], including paid adverts and packaging
• Stock: licensing through stock photography agencies to third parties for commercial and editorial use

2.2 We will only use the Photographs for the uses you have ticked. Any other use needs your written permission.

2.3 Please tick one:

• You may identify me by name, as: [NAME TO USE]
• Please do not identify me by name.

Print Release

Release reference: [REFERENCE]

Date: [DATE]

Parties

Photographer and copyright owner: [PHOTOGRAPHER NAME], trading as [STUDIO NAME], of [BUSINESS ADDRESS]. Email: [EMAIL]. Telephone: [PHONE]. Website: [WEBSITE]. [IF YOUR COMPANY OWNS THE COPYRIGHT, NAME THE COMPANY AS THE COPYRIGHT OWNER.]

Client: [CLIENT 1 NAME] [AND [CLIENT 2 NAME]], of [CLIENT ADDRESS]. In this release, "you" means the client and, where two people are named, both of them.

1. Photographs covered

This release covers only the photographs described above, as edited and delivered by [STUDIO NAME].

2. What you may do

[STUDIO NAME] grants you a non-exclusive, non-transferable licence, with no time limit, to:

• print the photographs at any photo lab, printer or online print service, in any size and quantity, for personal use;
• make albums, photo books, calendars, cards and gifts for yourselves, your family and friends;
• frame and display prints in your home;
• share the photographs digitally with family and friends; and
• post the photographs on your personal social media and personal websites. [OPTIONAL: Please credit [STUDIO NAME OR SOCIAL HANDLE] when you post.]

3. What you may not do

Unless [STUDIO NAME] agrees in writing, you may not: [DELETE ANY RESTRICTION YOU ARE HAPPY TO LIFT.]

• sell the photographs or prints of them, or license them to anyone else;
• use them for commercial purposes, including advertising or promoting a business, or on a business website or social media account;